HICKLING PARISH COUNCIL
MINUTES OF PARISH COUNCIL MEETING HELD ON
Monday 7th June 2010, at 7.30pm in the Community Hall

CHAIRMAN: see apologies
VICE CHAIRMAN: H PURNELL
COUNCILLORS: M ELLIOTT, R COOK, M J ELLIOTT, N BAKER, I WATTON,
K MOODY, L WEST
Clerk: Mrs S Sainsbury

7.15PM Public Participation -
The Vice Chairman welcomed one parishioner and our PCSO J Hawes.

The following point(s) were raised:

PCSO J Hawes gave an update on the latest crime figures for Hickling, being 1 boat & trailer theft, 1 bicycle theft, 1 minor assault and 1 vehicle interference for the period 12 Apr - 7 June.
KINS priority for next 8 weeks is the coastal villages ie Happisburgh for anti social behavior issues.

The hedgerows alongside Lound Cottage on the Sea Palling Road and Coppice Walk, Staithe Road both require cutting back. Clerk to contact Highways.

Staithe Warden Harry Nudd requested that the slipways at the parish staithe require adjustments as boat trailers get stuck over the leading edge which puts extra pressure on the winches. Clerk to get quotes.

7.30pm The Parish Council meeting commenced with no public participation -

1. APOLOGIES - Chairman V Tallowin and Councillor D Pugh

2. MINUTES OF LAST MEETING -
These were approved as circulated.

3. MATTERS ARISING - none

4. DECLARATION OF COUNCILLOR'S INTERESTS FOR THIS MEETING - none

5. CORRESPONDENCE -

a) Norfolk County Council - Minerals & Waste LDF - Publication of Pre Submission Documents.

b) Norfolk Assoc of Village Halls - Confirmation of subscription certificate plus a meeting at Fulmodeston on the 10th June, no one was available to attend.

c) Norfolk County Councillor P Rice - Prior notification of the Consultation of proposed changes to Norfolk's Fire & Rescue Service.

d) S Price, Footpath Office - Update on recent obstructed footpath and she will meet with the parish council to discuss ideas for the footpath map boards in July.

e) Mr & Mrs Glass - Concerns about the new building's sustainable energy proposals.
This was deferred to the charity's meeting after this meeting.

f) NNDC - Allotment Event 8th July as we have very few garden allotments it was felt unnecessary for anyone to attend but to ask for the minutes of the meeting.

g) Broads Authority - LDF Consultation 7 Jun - 13 Aug 2010.

h) Broads Authority - Draft Broads Plan, A Strategic Plan to Manage the Broads 2011-16

i) NNDC - Area Forum - Town & Parish Area Forum 6th July at North Walsham.

6. TREASURER'S REPORT
a)

b) Budget to Date - Distributed July, Oct, Jan & March

c) Still waiting for Abbey's name change. Clerk to follow up.

d) Mazars Annual Return forms were perused by all councillors , Cllr I Watton proposed and Cllr N Baker seconded the motion and all agreed that the forms be signed accordingly for the Clerk to return to Mazars.

e) The Clerk explained that the insurance premium had already been paid as it was due on the 1st June. See item 6a, Aon Insurance.

7. PLANNING - none

8. PARISH COUNCIL PROPERTY REPORTS
a) Staithe
1.There have been 2 winches purchased at a cost of £75.18 each, both to be fitted by the staithe warden and the situation monitored to see how long they last before requiring replacements also whether both winches were necessary. Clerk to diary.

2. The boat on dry berth 47 has deteriorated to render it unusable in the water. A recorded delivery letter has been sent informing the hirer that if the boat has not been removed by the 31st August the parish council will remove it with relevant costs invoiced to the hirer.
The clerk mentioned that the quotes for the extra quay heading work, is still outstanding and in view of the problem with the slip ways this will be included in any future quotes.

b) Community Hall
1. The estate agents update was deferred until the confidential session due to sensitive information being discussed.

2. The hunnies moved out of the hall on the 3rd June 2010. Clerk to send final invoice.

3. The removal of contents had been undertaken with the following items being stored -
The Bowls Club have - tables, chairs, wooden shed and card tables,
Ray Sandys has - short mat bowls items and 2 notice boards,
The Clerk has all crockery, cutlery etc, 3 fire extinguishers and fire blanket.

c) Chapel Pond
1.The bore hole work is still in progress awaiting the testing of the pipe installed.

9. ANNUAL PARISH MEETING
The annual parish meeting minutes were distributed and discussed, all agreed that they were correctly reported but the New Build Team's presentation and Q&A's to be appended.

CONFIDENTIAL SESSION

The Chairman asked for a proposal that a resolution be introduced, under the Public Bodies (Admissions to Meetings) Act 1960 to exclude members of the public and the press in order to consider items in a confidential session.
Cllr K Moody proposed, and Cllr N Baker seconded, such a motion. All were in approval.

The Community Hall issue had changed significantly so had been deferred until the confidential session.

Although the completion date had been set for Tuesday 8th June, on Saturday 5th June the purchaser approached the estate agents asking for a reduction in price due to his renovation quotes coming in over his budget.
This was not acceptable to the parish council and Cllr N Baker proposed and Cllr R Cook seconded that if the purchaser cannot complete the sale by Friday 11th June the hall would be put back on the market, all agreed for the Clerk to follow this through.
Also it was agreed that the estate agents be changed to Savills who appear to give a better service than Abbotts.
Clerk to arrange with Savills as soon as possible as we are getting close to the deadline on the new building programme.

The caretaker's redundancy packet was discussed, Cllr N Baker proposed and Cllr I Watton seconded and all agreed that after taking legal advice on the amount due the Clerk was to raise the cheque accordingly.

DATE OF NEXT MEETING - Monday 5th July 2010 at 7.15 pm in the Methodist Hall.

There was no further business and the meeting was closed at 8.20pm.