HICKLING PARISH COUNCIL
MINUTES OF PARISH COUNCIL MEETING HELD ON
Monday, 3rd March 2008, at 7.30pm in the Community Hall

PRESENT: CHAIRMAN: V TALLOWIN, VICE CHAIRMAN: H PURNELL
COUNCILLORS: A RICH, B NOYE, M BUTCHER, G SMITH, M ELLIOTT,
I WATTON, D PUGH,
Clerk: Mrs S Chapman

7.15PM Public Participation - The following point(s) were raised:

1. The dry berth rent increase was raised as many felt that as we had vacant berths it was not in the best interests to increase rents for this coming season. This was already on the agenda (item 8a1) discussion was deferred until later.

2. The exchange of the parish mower was raised as some parishioners thought the parish council should have advertised the existing mower for sale rather than part exchange it for a new one with Ben Burgess. The cost of servicing and parts were also raised along with the roll bar issue, both points will be followed up with written quotes and assurances.

2. Mr A Hilton had requested to speak at this meeting but due to time delays unfortunately he
couldn't explain as much as he wanted to, he did re-assure some parishioners that a public exhibition will be held in late May/June time when all their questions to be answered.

3. Cllrs G Smith & M Butcher both visited the History Groups Archive day and noted that some
parishioners had been quite rude to Peter Brown about the plans and other matters that did not relate to the building plans.

8.00pm The Parish Council meeting commenced with no public participation -

The Chairman welcomed District Councillor S Partridge & eight parishioners.

1. APOLOGIES were received from County Councillor C How, Councillors K Moody & R Cook.

2. MINUTES OF LAST MEETING
These were approved as circulated.

3. MATTERS ARISING - None

4. DECLARATION OF COUNCILLOR'S INTERESTS FOR THIS MEETING - None

5. CORRESPONDENCE -
a) North Norfolk Housing Trust - Name changed to Victory Housing Trust

b) Windpower Renewables - Copy of the Scoping Report that has to be completed by various organisations before planning is submitted for a Wind Turbine.

c) Parish & Town Council - Norfolk Link Booklet.

d) Speed Awareness Message (SAM) - Results from the 3 visits made to Hickling, to be included in the final Village Plan and subsequently documented.

e) NNDC - Full Council Agenda. Passed to councillors.

f) Norfolk County Council - Minerals & Waste Allocations Dev Plan documents

g) Norfolk Playing Field Assoc. - News Letter

h) Parish & Town Council - Re-organisational Review documents.

i) Norfolk Assoc Village Halls - News letter

j) East Anglian Air Ambulance - Lift Off Issue 10.

k) Mr Tansley - Letter with his concerns over the Parish Staithe. Clerk to respond.

l) Norfolk Rural Community Council - Application for joining.

m) Parish & Town Council - Boundary Committee/Structural review

6. TREASURER'S REPORT
a)

b) Budget to date - To be distributed with minutes every quarter.

7. PLANNING
a) NNDC - Decisions -
1. The Cottage, Stubb Rd - Erection of Single Storey Rear Ext & Pitched Roofs to Existing Flat Roofs - permitted

2. Maryland Cottage, Stubb Rd - Change of Use from BB to Residential - permitted

b) NNDC - New Applications - None

c) NNDC - outstanding Applications -
1. Claygate, Town St - Erection of Single-Storey Side/Rear Ext with Balcony & Detached Garage - A site meeting was held and the Parish Council 'supported' this application.

Broads Authority - Decisions -
1. Hickling Sailing Club, Staithe Rd - Replacement of existing Timber Quay Headings and Slipway - permitted


8. PARISH COUNCIL PROPERTY REPORTS
a) Staithe
1. Berth Rents were discussed at length and comments noted. The wet berths to be increased by the rate of inflation, this was proposed by Cllr B Noye and seconded by Cllr H Purnell and all agreed. The dry berth rents it was proposed by Cllr I Watton and seconded by Cllr A Rich that no increase is made this year and with a vote of 7 fors and 2 against, this motion was carried forward.
Clerk to issue invoices.

2. Although Cllr D Pugh had a quote for some paving slabs for placing around the quay heading it was decided to get further quotes.

b) Community Hall
1. The oil cost was discussed and it was proposed by Cllr H Purnell, seconded by Cllr I Watton and all were in agreement that a meeting be arranged with the Hickling Hunnies, as being the main users, for further discussion on the way forward on recouping costs of the oil. Clerk to arrange meeting.

2. A quote of £95 for repairing the storage shed has been received from H Nudd, it was proposed by Cllr H Purnell, seconded by Cllr I Watton and all agreed that this go ahead as soon as possible.

3. Clerk to arrange for the yearly small appliance electrical testing for the Community Hall and Changing Rooms.

4. Clerk to arrange the yearly Fire Extinguisher testing to take place.

c) Recreation Ground
1. Cllr M Butcher reported that the Play Area update was still in progress and the group were waiting for funding outcome.

2. Cllr D Pugh confirmed the arrival of the new mower and Clerk to arrange insurance documents etc. The issue of a roll bar was raised and it was agreed that the Clerk write to Ben Burgess for written confirmation on this subject and Cllr R Cook to re visit the Health & Safety aspect of volunteers using the mower.

3. The 'thank you' get together for the volunteer grass cutters is to take place on the 8th March in the Greyhound Inn at 12pm. It was proposed by Cllr H Purnell, seconded by Cllr I Watton and all agreed that the budget have some flexibility, total cost up to £190, as the volunteers had saved the parish council quite a few pounds over the last 3 years.

9. VILLAGE PLAN UPDATE
Chairman V Tallowin and Clerk had re read and agreed on the draft and Clerk had passed this over to Peter Berrie in preparation of new draft. Clerk to write a thank you letter.

10. PLANNING UPDATE
The plans had been altered in accordance with NNDC requirements, but the Design & Access statements are still outstanding. The total cost for submitting the plans will be £1855 once all documents in place Clerk to draw cheque for signing.

11. CHAPEL POND UPDATE
An email update from David Skinner was that we had gained some migrant ducks, the bird boxes were up and he was keeping an eye on the weed situation, also the pipe feeding the pond from the road has been cleared by David and friends which will help keep the pond refreshed. He felt some more gravel for the edging would be in order.
Clerk to write a thank you letter to David & Amanda for their hard work.

11. FUTURE DATES -
Annual Parish Meeting (AGM) 21 April at 7.30pm - Annual Parish Council Meeting 12 May

DATE OF NEXT MEETING - Monday, 14th April 7.15 pm in the Community Hall.

There was no further business and the meeting was closed at 9.40 pm