Hickling Parish Council

2. MINUTES OF LAST MEETING
These were approved as circulated

3. MATTERS ARISING - None

4. ELECTION OF CHAIRMAN AND VICE-CHAIRMAN
The Clerk took the chair and asked for nominations for the position of Chairman.
Mr H Purnell nominated Mrs Tallowin, and this was seconded by Mr B Noye. There were no further nominations and Mrs Tallowin was unanimously elected.
The Chairman then resumed the chair and asked for nominations for the position of Vice-Chairman.
Mr B Noye nominated Mr H Purnell, and this was seconded by Mrs G Smith.
There were no further nominations and Mr H Purnell was unanimously elected.

Councillor Brian Noye on behalf of all the parish councillors would like to thank Viv Tallowin, for all her time and hard work she has undertaken as Chairman.

Standing Orders Suspended 7.35pm -
A parishioner questioned what meeting was in session as they were under the impression it was the Annual Parish Meeting (AGM). It was explained that the AGM meeting was held on the 30th April and tonight was the Annual Parish Council Meeting. It appears that there is some confusion with the dates and description printed in the last news sheet.
An explanation to be put in June's news sheet with apologies from the Parish Council and if any parishioner had any questions/queries to contact the Chairman or Clerk.
Standing Orders resumed 7.40pm - Meeting continued

APPOINTMENTS TO WORKING PARTIES -

Finance	Staithe	Community Hall
Harry Purnell	David Pugh	Viv Tallowin
Clerk	Alan Rich	Kath Moody
Brian Noye		Geraldine Smith

Recreation Ground	Grasscutting	Parish Seating
Viv Tallowin	David Pugh	-------------
Geraldine Smith

Planning	Wells Charity	Highways/Drainage/Signs
Viv Tallowin	Kath Moody	Megan Butcher
Harry Purnell
David Pugh	Health & Safety
Clerk	Richard Cook

Mr H Purnell Proposed and Mrs G Smith seconded and all were in agreement that the Working Parties be accepted.

Non Parish Council Committee - Chapel Pit Conservation Group
David & Amanda Skinner
Elisha Rothney

5. CORRESPONDENCE
a) Norfolk Community Council - Confirmation and information about the Smoking Ban enforcement for public places on 1st July 2007.
Clerk to check notices in Community Hall and inform Football Club re the changing rooms at the recreation ground.

b) Broads Authority - Local Access Forum on the 19th June at County Hall.

c) Mr T Huddlestone - Request to be added to Wet Berth waiting list. Clerk to action.

d) North Norfolk Area Forum - Minutes from forum meeting 28 Feb 2007.

e) NNDC - Agenda's for 18th April & 16th May. Passed to G Smith.

f) NNDC - Constitution Appendages D-G. Keep on file.

g) Ms U Jackson - Copy of her letter to Highways about the grass verge outside her property and subsequent reply from Highways, is that they will consider a request for a 'Licence to Cultivate the Highway Verge' for her grass verge.

h) NCC - Unitary Status update and requesting that our views be reiterated by the 22nd June 2007. Clerk to respond.

i) Norfolk Playing Field - Newsletter. Keep on file.

j) Mrs M Elliott - Application for parish councillor vacancy.

k) East of England - Regional Gypsy & Traveller Public engagement Event 22nd May.
No councillors were able to attend.

l) Communities & Local Government - Revised Code of Conduct. Clerk to clarify details for next meeting.

m) NNDC - Consultation on Draft Dog Control Order. Clerk to clarify details.

n) Broads Authority - Reviewing the Statement of Community Involvement.
Clerk & chairman to complete attached questionnaire.

o) Mr I Watton - Application for parish councillor vacancy.

p) Mr D Beales - Application for parish councillor vacancy.

q) NNDC - Registering of Interests & Declaration of Acceptance of Office forms.

r) Mrs S Chapman - Copy of letter sent to a Hickling Hunnies helper. Clerk to respond.

s) Broads Authority - Introducing the Navigation Ranger for Thurne & Lower Bure.

t) NAPTC - Invitations to meetings about Norwich Unitary Status, 23 May & 31st May.
No one was available to attend.

u) NAPTC - Introductory Sessions for all councillors. Names to be confirmed to Clerk.

v) Norfolk Rural Community Council - Confirmation of Grant Application for Chapel Pit renovation.

w) NCC - Norfolk Minerals & Waste Framework, Issues & Options Stage.
Information passed to R Cook who will report back to the parish council with any concerns for Hickling.

x) NCC - Reply to our letter about drainage/flood issues around the village.
Clerk to arrange meeting to discuss these issues.

y) NCC Highways - Email reply regarding the dangers of the bend in road near Catfield Staithe. Clerk to respond with piece in the newssheet.

z) Stalham & Happing - Agenda for 15th May & Minutes from 20th March.

aa) Audit Commission - Return Form for year 2006-2007.

bb)Stalham & Happing - Questionnaire regarding the Stalham Old Station Site.
Copies distributed prior to meeting.

cc) Upper Thurne Management Plan - Clerk to keep on file.

6. TREASURER'S REPORT
a)

Please note the above cheques were authorised but NOT signed due to the change in signatories of the Barclays current account and the two new signatories not yet confirmed by Barclays.
Clerk will arrange for cheques to be signed when confirmation has been received.

b) Precept received of £3623.70 (1/2 year)

c) Mr R Clarke has agreed to audit the Parish Council accounts for 2006 - 2007..

d) Parish Council property/public liability insurance to remain with Allianz Cornhill Ass.

e) Abbey Deposit Account Trustees to be changed as follows;
Deleted - Mr L Beales & Mr E Lindo
Added - Mr D Pugh & Mrs G Smith - Existing - Mr H Purnell & Mrs S Chapman
This was proposed by V Tallowin and seconded by B Noye and all were in agreement for the Clerk to action.

f) Barclays Current Account Signatories to be changed as follows;
Deleted - Mr L Beales & Mr M Elliott
Added - Mr H Purnell & Mrs K Moody - Existing - Mrs V Tallowin
This was proposed by B Noye and seconded by G Smith and all were in agreement for the Clerk to action.

7. PLANNING
a. NNDC New Applications
1.Plummers Cottage Barn, Pockthorpe Loke - Change of Use of Barn to Two Holiday dwellings - no objections.
Mrs V Tallowin declared a prejudicial interest in the above item and left the room whilst decision was discussed.

2. Adjacent to Sherwood Cottage, Sutton Road, Catfield - Erection of 70m Met Mast
(for wind and weather monitoring) - A site meeting was requested. Clerk to arrange.

3.Grosvenor Cottage, Stubb Road - Erection of Two Storey Rear Ext & Single Storey Side Ext
- no objection

4.Thatched Cottage, Stubb Road - Erection of Two Storey Replacement Dwelling -
A site meeting was requested, Clerk to arrange.

b) NNDC Decisions
1.Bydown, Stubb Road - Erection of Attached Garage/Store - permitted

2. Dove Cottage, Doves Corner - Erection of Single Storey Front Extension - permitted

3.Wildai, The Street - Erection of Single Storey Side Ext - permitted

4.2 Mill Close - Erection of Boundary Fence 2.2m - permitted

5.26 Broadlands Road - Erection of Front Extension to Garage - permitted

c) BROADS AUTHORITY - Decisions
1.. Middle Oak, The Smea - Erection of Agricultural Building - refused

8. ANNUAL PARISH MEETING
1. Local organisations/groups/clubs reports at the Annual Parish Meeting (AGM) for the last two years have only been on display and not been read out by their representative. The question was asked if the reports could revert back to being read out ? The views on this varied from; reports too long, should look forward not back, ask the organisations etc what they would like for future meetings.
Clerk to arrange a piece in the news sheet for their views on this matter and to diary for future discussions nearer the time.

2. Windsurfers Beach Access after some discussion it was agreed for the Clerk to arrange a further meeting with the Windsurfers Trustees to find a way forward on this matter.
Mrs V Tallowin declared an interest in the above item and refrained from the discussion.

3. The matter of a Defibrillator was raised and after some discussion, including being too expensive, Stalham has all the necessary equipment & skills etc, and we should approach Stalham & Happing for their views. It was then agreed that no further action to be taken re a defibrillator for Hickling. Clerk to respond.

9. PARISH COUNCIL PROPERTY REPORTS

a) Staithe.
1. The drainage ditch works have been completed and a bridge erected over the ditch by Harry Nudd, the Parish Council would like to thank him for this and the organisation of the works.

2. The grass seed will now be sown in the autumn when weather permits.

b) Community Hall
1. Disabled Toilets Handles have now been installed, the Parish Council would like to thank M Elliott for undertaking this work.

c) Recreation Ground - None

d) Chapel Pit
1. We have had three volunteers for the Conservation Group, David & Amanda Skinner, The Pine, Heath Road and Elisha Rothney, Pear Tree Cottage, Staithe Road.
Clerk to write and thank them with an outline of what is involved.

2. The grant from Leader+ has been approved subject to signing the contract for £825.00 to install seats, picnic table and information board and cosmetic repairs.
It was suggested we write to the Methodist church and The Greyhound Inn for a contribution towards the repairs on the car park area. Clerk to respond.

Also the telephone box requires some attention. Clerk to investigate who is responsible.

DATE OF NEXT MEETING - Monday 18th June 2007 at 7.15 pm in the Community Hall

FUTURE DATES - Mondays 16THJuly & 3rd September