HICKLING PARISH COUNCIL
MINUTES OF PARISH COUNCIL MEETING HELD ON
Monday 2nd November 2009, at 7.30pm in the Community Hall

PRESENT: CHAIRMAN: V TALLOWIN,
VICE CHAIRMAN: H PURNELL
COUNCILLORS: M ELLIOTT, D PUGH, R COOK, I.WATTON, MJ ELLIOTT,
L WEST, N BAKER, D BEALES (arrived late)

Clerk: Mrs S Sainsbury

7.15PM Public Participation -
The following point(s) were raised:
The chairman welcomed 6 parishioners and Jeanette Hawes our local PCSO.
PCSO J Hawes briefed everyone on the crime prevention pack that had been sent to all Hickling wet berth hirers also patrols have now been increased in the village due to the recent spell of petty thefts locally.
The PCSO's have a meeting at Tesco's every 8 weeks and would like a representative from Hickling to attend, not necessarily a parish councillor.
The Crime Reduction & Architectural Liaison Officer Paul Willis and colleague will be visiting the parish staithe on Wednesday 4th November to discuss prevention methods available for the area. Posters have been put up and a report has gone into the news sheet advertising these points.

HLHG representatives Mr I Kemp and Mrs H Cornwell returned two sets of keys for the archive Room and handed over the Assessions Register as all records/archive material have now been deposited with the NRO.
Mr I Kemp explained about copyright provisions, re letter 2nd Nov, which must be observed if and when any material is used in the future. The residue money has been distributed and a final report has been sent to the news sheet.
All aspects of the closure of the HLHG should be completed by the 13th November.
The Chairman V Tallowin on behalf of the parish council thanked both Ivor & Helen and other members for all the time and effort that had been put in to achieve such a successful history group in the village for 10years.

A parishioner commented that they had not seen the results of the last questionnaire about building a new community/sports hall on the recreation ground, also the vacancy of the fourth parish councillor had not been advertised and why did we not have any elections.
The Chairman V Tallowin explained that the results of the questionnaire were reported in the newssheet and at the Annual Parish meeting.

The parish councillor vacancies had been advertised in accordance with the Rules issued by NNDC and been advertised in the GAM board and in the news sheet, but since 10 parishioners had not written in requesting an election the parish council co-opted the four applicants.

A parishioner wanted to know 'will the new building be what the villagers had voted on' ?
The Chairman explained that the building may have to be scaled down if funding is not available but initially it will be what was voted on.

7.30pm The Parish Council meeting commenced with no public participation -

The Chairman welcomed the new councillor Mr Nick Baker and hope enjoys his time on the parish council.

1. APOLOGIES - Cllr I Watton and Cllr D Beales would be late arriving

2. MINUTES OF LAST MEETING -
These were approved as circulated with the deletion of wording after the word 'umbrella', on line 13, as this had been misconstrued.

3. MATTERS ARISING -
Item 8a2 - should have read as two separate items, Boat Condition related to Berth 47 & Unpaid Rental related to berth 53 which subsequently has been paid and a new letter sent to B47.
Item 8c - after receiving advice that only 'Hickling Parish Council' as trustees need go on the 270199 Recreation Ground charity records, and not individual's details, the Clerk has amended the records.

4. DECLARATION OF COUNCILLOR'S INTERESTS FOR THIS MEETING -
Cllr N Baker expressed a personal interest on Planning issues and Item 5i due to working for NNDC.
Cllr L West expressed a personal interest on item 7.2 as being her application.

5. CORRESPONDENCE -
a) NWACTA Dial a Bus - It was proposed by Cllr MJ Elliott and seconded by Vice Chairman H Purnell and all agreed to donate £75 this year, as this service is well used by Hickling residents. Clerk to raise cheque.

b) St Mary's PCC - Thank you letter for the donation of £300 for grass cutting.

c) N Lamb MP - Copy of response from Daniel Cox Leader of NCC regarding the ceasing of their funding for Age Concern Transport Service. See item 5a

d) Norfolk Assoc of Local Councils - Norfolk Link booklet.

e) Broadland Environmental Services Ltd - Public Consultation dates of Proposed Flood Alleviation Work.

f) Norfolk Assoc of Village Halls - NN Area meeting 9th Dec at Ingham Village Hall. No one was available to attend.

g) Norfolk County Council - Minerals & Waste LDF Documents.

h) House of Commons - Response to Mr E Lindo regarding the Coastal Flooding issue.

i) Windpower Renewables - The proposed Wind Turbine in Hickling has been put on hold.

j) Norfolk Playing Field Assoc. - News letter Autumn 2009

k) Hickling Local History Group - Update on the closure of the group. See public participation.

l) Planning in North Norfolk - Information evening on 23rd Nov regarding planning legislation & requirements. Due to the LDF for Hickling it was felt unnecessary for anyone to attend.

m) Caring About Rural Speeds (CARS) - Information about supplying villages with publicity material to be distributed among the community ie wheelie bin stickers promoting speeding. Clerk to organise when delivered, ie via the news sheet.

n) SNT Stalham - Update on the recent crime prevention promotion, a meeting at the staithe with the Crime Prevention Officer (See Public Participation), also a police 'surgery' will be at the staithe on the 7th Nov.

o) County Councillor Paul Rice - He will continue researching to see if there is a solution to the problem of speeding in Stubb Road going towards the NWT.

6. TREASURER'S REPORT
a)

b) End of Year Budget to Date - Distributed July, Oct, Jan & March

c) Precept - It was proposed by Cllr MJ Elliott, seconded by Cllr D Pugh and all agreed that no increase be levied this year, precept to remain at £7612. Clerk to return form to NNDC.

Councillor D Beales joined the meeting at 8.30pm

d) Revaluation of Rates on the Community Hall & Changing Rooms - as no alterations had occurred to either building the statistics are correct.

e) Dispensation Update, it had come to the parish council's attention that the dispensation granted by NNDC in January 2003 may not cover the Recreation Ground charity 270199. Clerk to follow up.

f) Budget for 2010 - 2011 was distributed. The overall layout is to be reviewed as it
may require updating to reflect today's requirements.

The subject of Public Liability on our charity 270199 had been highlighted at the charity seminar, Clerk has spoken with our insurers Allianz with the result that we are only partially covered so subsequently obtained information/papers which were passed to Vice Chairman H Purnell to follow up.

7. PLANNING -
NNDC decisions
1. Rose Cottage, Stubb Rd - Front Porch Extension - permitted

2. Martins Nest, The Green - Change of Use from A1 to Residential - permitted

BROADS AUTHORITY decisions
1. Stubbs Mill, Stubb Lane - Renovations as plans - permitted

2. Stubbs Mill, Stubb Lane - Listed Building Consent - granted

8. PARISH COUNCIL PROPERTY REPORTS
a) Staithe
1.The 3 quotes for the quay heading works have been received, it was proposed by Cllr R Cook and seconded by Cllr L West and all agreed to accept G & H Services estimate of £875 + vat if they can confirm it is a quote and supply a copy of their public liability insurance certificate. Contrary to previous thoughts it was decided that the work required a company fully experienced in this type of work. It will be undertaken in two parts, first part this year and second part next spring when the soil has settled over winter then will be re soiled and turfed. Clerk to respond to all quotes.

Cllrs D Beales & MJ Elliott expressed a personal interest in the above item due to both having a working relationship with the company.

2. The refund on dry berth 94a was refused in accordance with the staithe rules.
Clerk to respond.

Cllr D Beales was called away from the meeting at 9.10pm

b) Community Hall
1. The Hunnies had requested whether they could leave some large play items out in the hall during the week, it was proposed by Cllr L West and seconded by Cllr R Cook and all agreed for this to be on a trial basis until the end of this term, this will be reviewed in January.
Clerk to respond.

2. It was agreed to order 1000 ltrs of oil as this will only last the winter months.
Clerk
to arrange delivery.

3. The caretaker had repaired the kitchen cupboard door.

c) Recreation Ground
1. It was proposed by Cllr L West and seconded by Chairman V Tallowin and all agreed for the rent for the changing rooms to remain at £150 pa. Clerk to respond.

2. The young mums looking after the play area have secured funding of £200 from the Stalham & Happing partnership for another piece of equipment. Clerk to respond

d) Chapel Pond
1. After getting advice from a tree surgeon on the state of the willow trees overhanging the bottle banks at the chapel pit, it was decided to monitor the situation before any decision is made on cutting the trees back.

e) Charity Update
Following on from the Charity workshop Chairman V Tallowin, Vice Chairman H Purnell and the Clerk Shirley Sainsbury met with the Charity Commissioners representative Linda Ashby.
Many issues were discussed with the result that we were further down the line on the new building than they had thought, so the Clerk will forward more information to the Charity Commissioners to assist with getting permission to sell the plots.

9. NEW BUILD WORKING PARTY UPDATE
After Cllr R Cook briefed everyone on the Clean Energy Consultant Andrew Robertson and what funding could be applied for, it was proposed by Cllr M Elliott and seconded by Cllr N
Baker and all agreed to accept Andrew's quote of £4400 + vat.
The 3 quotes regulation was waivered due to the following points: he is the only one in this area, has 100% success rate, we only have a limited time to apply for funding. This cost will include a feasibility study, grant applications and a public exhibition on the results, it is on the basis of 'no funding - no fee' and if we do receive funding we will get 75% back on the fee. (cost to the PC £1100 + vat)
It was requested if the NBT minutes could be circulated to all parish councillors with the usual monthly minutes so everyone is informed of progress being made. Clerk to arrange.

10. FOOTPATHS
The footpath inspection took place and notes made of work required, namely the continuation of footpath 3 needs redefining. Clerk to forward NNDC copy of the findings, also copy of map to all councillors.

11. PARISH COUNCILLORS WORKING PARTIES
The working Party list had been circulated and all were in agreement with the changes.
Clerk to file and forward updated copy to all councillors.

CONFIDENTIAL SESSION

The Chairman asked for a proposal that a resolution be introduced, under the Public Bodies (Admissions to Meetings) Act 1960 to exclude members of the public and the press in order to consider items in a confidential session. Vice Chairman H Purnell proposed and Cllr R Cook seconded such a motion. All were in approval.

The issue of the Hickling Playing Field or Recreation Ground charity's bank account had been highlighted at the charity workshop, in that we should have a seperate bank account for this charity. It was proposed by Vice Chairman H Purnell and seconded by Cllr N Baker and all agreed that a new account be set up for this charity 270199, with Cllr R Cook, Chairman V Tallowin and Vice chairman H Purnell as the three signaturies. Chairman to follow up.
The bank account for Hickling Recreation Ground Fund should either be closed or have a new mandate as two are no longer parish councillors. Chairman to follow up.

DATE OF NEXT MEETING - Monday 7th December 2009 at 7.15 pm in the Community Hall.

There was no further business and the meeting was closed at 10.05pm