1. APOLOGIES were received from Mr R Donaldson and
District Councillor S Partridge
2. MINUTES OF LAST MEETING
These were approved as circulated.
3. MATTERS ARISING
None
4. CORRESPONDENCE
a) Trafalgar Weekend - Event Registration Form to be returned by the 19*
Sept, Clerk to liaise with other village organisations to see if they
are interested in taking part in the Trafalgar Weekend being organised
throughout the UK and channel Islands from 21-23 October 2005.
b) Stalham & Happing - Funding & Working Together Event in North
Walsham 18 July for practical quides to funding and meeting with national
and local funders. Clerk & K Moody will try to attend.
c) Broads Authority - The Broads Authority is currently undertaking an
audit of all the moorings currently available within Norfolk & Suffolk
Broads. The survey was completed and returned by 2 September.
d) NNDC - Waste Recycling Scheme Application form for extra Bottle Bank(s)
in the Pleasure Boat's car park. Completed and returned.
e) Norfolk Rural Community Council - Update on Parish Plan Funding. Clerk
to liaise with Peter Berrie & Ross Donaldson for setting up of a steering
committee to take the parish plan forward.
f) Broads Authority - Local development Framework A further period of
consultation on the revised draft SCI will take place between 27 June
- 5 August.
g) NNDC - Electronic Planning Applications to be available via email.
Clerk replied that Hickling Parish council did not want relevant information
by email, due to printing costs involved.
h) Allianz Motor Insurance - Policy for Mower received. Copy passed to
D Pugh.
i) Holiday Visitor letter - Letter complaining about the state of the
children's play area on the recreation ground. Comments taken note of
and the play area will be looked at on the Property Inspection walk in
August. Suggestion that the Hickling Hunnies may be eligible for a grant
to update play area. No action as no address to reply to.
j) Upper Thurne Working Group Management Plan - Nothing to add to the
original plan that was returned in June.
k) Parish & Town Councils - Norfolk Parish
Training Partnership dates of various
training sessions for clerks & councillors.
1) Kings Lynn Consortium of Internal Drainage Boards - Solving Ochre and
Salinity ' problems in Brograve minutes from meeting of the 23 May.and
map of catchment area, m) Mr R A Clarke - Annual Return for the Audit
Commission completed and a copy of
the Receipts & Expense Accounts for the Year End 31st March 2005.
n) Simon Partridge - Reply to our email with regards to Planning Applications
in that the
council's views do not seem to be taken into consideration when applications
are voted
on by the District Council. Simon's response was that we should ask for
meeting with S
Oxenham Head of Planning for NNDC. Clerk to arrange for the 8th August
8 pm o) DD & MJ Simmonds - Estimate for repairing the winch on the
parish staithe. K Moody
proposed and G Smith seconded and it was agreed unanimously that the quote
for £42.00
be accepted. H Nudd to organise.
Councillor Mr R Donaldson - Resignation letter as from the 4th July, this
is due to his
P)
other commitments in that he cannot give the time and commitment to the
parish council as he would wish and what the role requires. Clerk to respond.
READING MATTER CIRCULATED -
q) Parish & town councils - Copy of Pointer to Good Practice
r) John Deere Newsletter
s) NNDC - Agenda 15th June
t) Office of Prime Minister - IFO - Reviewing Planning Enforcement System
u) Norfolk Records Office - Leaflets on storing documents
v) Charity Commission - New Sheet Spring 2005 (printed email)
5. TREASURER'S REPORT
a)
| Ben
Burgess (paid) |
£
165.68 |
| Allianz Motor Insurance
(paid) |
£ 220.08 |
| Stalham
Engineering |
£ 4.46 |
| D Pugh (fuel + Flip
chart) |
£ 191.71 |
| S Chapman |
£ 600.00 |
| S Chapmn (imprest) |
£ 27.50 |
| NNDC (interest free
loan) |
£ 348.33 |
| W Diss (caretaker) |
£ 50.00 |
| B Systems (ink refills) |
£ 17.45 |
| Anglian Water (Com
Hall) |
£ 119.37 |
| Anglian Water ( Rec
Grd) |
£ 103.28 |
| Anglian Water (Rec
Grd) |
£ 21.92 |
| R A Clarke |
£ 450.00 |
| Stalham Engineering |
£ 26.00 |
b) Annual Return completed
and signed. Clerk to forward to Audit Commission
c) Invoice from R A Clarke for work completed on Parish accounts and
noting two corrections to the VAT account. Clerk to adjust.
6. PLANNING
a). NNDC New Applications -
1. The Old Village Hall - Erection of two-storey Dwelling & Detached
double garage - Due to the time scale a site meeting has already taken
place and it was agreed that the council support the application but
with concerns over the size and
siting of the double garage. A telephone call since has confirmed that
the application has been withdrawn because of the garage concerns.
b) NNDC Decisions.- None
7. PARISH PLAN - Due to the resignation of Mr R Donaldson who was the
leading force in this venture this has been put on hold until another
person has been recruited to take it forward. Mr P Berrie to be approached
for this role. Clerk to respond
8. PARISH COUNCIL PROPERTY REPORTS
a) Staithe.
Staithe Forum meeting held on 20th June was a success with a new chairman
being elected, Mr P Berrie. There were many positive points suggested
which will be discussed by the council.
1. Plans for extra berths on the Staithe. A meeting in November to be
arranged for all plans to be presented to the council with the logistics
of each plan.
2. Dog Bins - Clerk to enquire about costs.
3. Graylag Geese control. Clerk to approach NNDC and the Broads Authority.
The minutes of the above meeting were distributed with the agenda
4. Non payment of two dry berths (no.58 & 84) to be followed up
by another reminder letter and if no response Chairman, Vice chairman
and Clerk to visit personally.
Mr T Woodman joined the meeting at 8.55pm with apologies for being late.
b) Community Hall
1. Caretaker Mr Bill Diss has taken up his position and is doing an
excellent job, he has listed a few points with regards to procedures
and maintenance of the hall which will be discussed on the property
walk on the 8th August.
2. Licensing Laws for all venues are changing this year. Mr T Woodman,
publican of the Greyhound Inn has looked into the matter and explained
that it was not necessary for the Community Hall or Recreation ground
to have Grandfather Rights. It was unanimously agreed to accept this
decision but put a notice on the Hickling Parish web site that if anyone
wish to sell alcohol at a private function it will take 3 months notice
to receive a license.
3. Mrs K Moody reminded the council that the staging from the Community
Hall is still stored in her garage which she would like removed as soon
as possible. Chairman to liaise with Mr B Ellis to see if he can store
it for the council.
c) Recreation Ground
1. Grass Cutting - The children's play area and equipment will be inspected
on the council's property walk. The crossroads bench area has now been
strimmed. Mr D Pugh also mentioned that we really do require another
two volunteers to keep the grass at an acceptable height for easier
cutting. Clerk to advertise for more voluneteers.
2. The annual spraying of the recreation ground field has not happened
for some time, Mr L Beales offered to enquire about the cost and if
the cost is acceptable he will arrange for this to take place when appropriate.
3. Brambles along the footpath leading into and along side the playing
field were getting dangerously long. Mr H Nudd agreed to trim along
the footpath.
Mrs G Smith informed the council that in the churchyard (old & new)
various vases had been moved and not replaced and there was an untidy
look about the churchyard. This will be looked at on the property walk.
9. Village Property Inspection Walk to take place on the 8th August
Monday evening starting at 6.30pm at the Staithe visiting the Recreation
Ground, Chapel Pit, Churchyard, Allotments then into the Community Hall.
10. Defibrillator - The clerk has contacted Mr Jonathan Needle of East
Anglian Ambulance who is going to put a DVD in the post with some literature.
11. Standing Orders. These are to be updated so all Councillors are
requested to read them and have any comments/alterations ready for the
September Parish Council meeting.
CONFIDENTIAL SESSION
The Chairman asked for a proposal that a resolution be introduced, under
the Public Bodies (Admissions to Meetings) Act 1960 to exclude members
of the public and the press in order to consider items in a confidential
session. Mr T Woodman proposed, and Mrs K Moody seconded, such a motion.
All were in approval. The Chairman thanked the parishioners for their
attendance as they left the meeting.
The Councillor vacancy co-otion was postponed until the September Parish
Council meeting due to the unexpected resignation of Mr R Donaldson
which leaves two vacancies on the Parish council.
DATE OF NEXT MEETING
Monday, 5th September 2005 at 7.15 pm in the Community Hall.
There was no further business and the meeting was closed at 10.05pm
06/08/05 THESE MINUTES ARE UNCONFIRMED UNTIL APPROVED
BY FULL COUNCIL
