HICKLING PARISH COUNCIL
MINUTES OF PARISH COUNCIL MEETING HELD ON
Monday 11th January 2010, at 7.30pm in the Community Hall

PRESENT: CHAIRMAN: V TALLOWIN,
VICE CHAIRMAN: H PURNELL
COUNCILLORS: D PUGH, R COOK, I.WATTON, L WEST, N BAKER
Clerk: Mrs S Sainsbury

7.15PM Public Participation -
The Chairman welcomed County Councillor P Rice, PCSO Colyer and one parishioner.
The following point(s) were raised:

PCSO L Colyer reported that Hickling is still a priority for extra patrols in the village and that they have also requested police speed control checks and will keep us updated with the results.
County Councillor Paul Rice updated everyone on the current gritting procedures and enquired whether we would like more grit bins in the village and/or if we are interested in having a delegated 'grit warden' with a key. This issue will be discussed at a later date.
He also mentioned a meeting about the Wind Turbines near Stalham.
There are concerns about movement on second home taxes which maybe switched from the collected area to another area and he recommended that the parish council write to Daniel Cox, David White and Norman Lamb with or views.
Mr Nudd asked when the work at the staithe would begin. Clerk to enquire.

7.48pm The Parish Council meeting commenced with no public participation -

1. APOLOGIES - Councillors D Beales, K Moody, M Elliott and MJ Elliott

2. MINUTES OF LAST MEETING -
These were approved as circulated.

3. MATTERS ARISING - It was agreed that we should arrange a meeting with the solicitor for advice on the relationship between the parish council and the charity. It was discussed about transferring £10k into the new charity bank account, when confirmed it is opened, and changing Abbey and Nat West accounts title from Hickling Parish Council to the charity's name, it was proposed by Vice Chairman H Purnell and seconded by Cllr N Baker and all agreed for these issues to go ahead. Clerk to arrange meeting.

4. DECLARATION OF COUNCILLOR'S INTERESTS FOR THIS MEETING -
Cllr N Baker expressed personal interest on NNDC election letter. Item 5c

5. CORRESPONDENCE -
a) Norfolk Police Authority - Open meeting to discuss their Budget 2010/2011 on January 21st at Wymondham.
No one was available to attend.

b) Voluntary Norfolk Funding Fair - Holt Community Centre 21st January.
It was decided as we are in discussions with some funders and can access others via the internet, no one need attend.

c) NNDC General Election 2010 - NNDC requesting the use of the community hall for this but as hall maybe sold we couldn't guarantee the use of hall. Clerk to respond.

d) Boundary Committee - In order to give the Secretary of State advice they are conducting a review in Norfolk closing on 19th Jan. We had already reiterated our views .

e) North Norfolk Community Partnership - Stakeholders Conference 9th Feb at Northrepps Village Hall.
No one was available to attend.

f) NWACTA - Confirmation of receipt of our donation to them of £75.

g) War Memorials Trust - Advice booklet on war memorials. Passed to Cllr I Watton.

h) PCSO J Hawes - Crime report.

i) HEARA - Update on their recent activities and recommended that the parish council look at a report in Anglia Afloat. Clerk to obtain.

6. TREASURER'S REPORT
a)

b) Budget to Date - Distributed July, Oct, Jan & March

7. PLANNING -
Due to deadlines the following 3 planning applications were seen and commented on before this meeting-

NORFOLK COUNTY COUNCIL - decision
1. Hickling First School, Eastfield Road - Construction of Hard Surface Multi Play Area - permitted

BROADS AUTHORITY
1. Re-creation of island in Duck Broad, Potter Heigham - no objections (due to time restraint this was circulated to all councillors before this meeting)

8. PARISH COUNCIL PROPERTY REPORTS
a) Staithe
1.The bank alongside the small dyke and ditch/seat is eroding away where the seat will become very close to the edge of the water making it a very narrow passage around seat. Staithe working party to investigate.

2. The signage requires some attention. Staithe working party to investigate.
PC Paul Willis's report on staithe security was mentioned and email to be circulated and staithe working party to investigate solutions etc.

b) Community Hall
1. The dates to commence marketing the hall were discussed and subject to legal advice and speaking with the agents Cllr R Cook proposed and Cllr L West seconded and all agreed to go ahead asap with sealed bids to be opened on the 31st March 2010.
Clerk to inform the Hunnies and Caretaker.

2. The NNDC election letter (5c) clerk to write and explain situation and offer alternative venues in the village.

c) Chapel Pond
1.Mr Gibbons sent a letter confirming the electricity supply for the bore hole pump can be sourced from the Methodist Hall.

9. Appointment of Solicitor to represent the Parish Council
The acceptance and signing of the Contract letter from Nicholas Hancox was proposed by Cllr I Watton and seconded by Cllr N Baker and all agreed for the Chairman to sign.
Clerk to post signed letter.

10. Grass cutting Schedule 2010
Cllr D Pugh advised that we require at least one more volunteer and suggested an advert be place in the news sheet ready for the new season. The rota and accompanying letter will be passed to the Clerk for sending out mid February.
He also informed the parish council that the mowers have been serviced ready for the new season, we are still waiting the invoices.

11. Equality and Diversity Policy
A draft policy was drawn up by Mrs M Prettyman who is on the New Build Team and this was circulated prior to this meeting with no resulting comments, it was agreed by all that it was good practice to adopt this policy forthwith.
Clerk to keep on file.

12. Funding Application
Your Parish - Your Decision funding application was for £5k towards fees and expenses in relation to the new build.

13. New Build Update
Cllr R Cook gave a brief update on recent events including the fact that surveys managed by A Squared Architects which are required prior to going out to tender will be extra to the quote already received.

14. Allotments
Clerk to enquire if the hirer of the two garden allotments that have not been cleared are still required by them, as we have someone waiting for a garden allotment.

DATE OF NEXT MEETING - Monday 1st February 2010 at 7.15 pm in the Community Hall.

There was no further business and the meeting was closed at 9.00pm.