HICKLING PARISH COUNCIL
MINUTES OF PARISH COUNCIL MEETING HELD ON
Monday 10th May 2010, at 7.30pm in the Community Hall

PRESENT: CHAIRMAN: MRS V TALLOWIN,
VICE CHAIRMAN: Mr H PURNELL
COUNCILLORS: MRS M ELLIOTT, MRS L WEST, Mr M J ELLIOTT,
MR R COOK

CLERK: Mrs S Sainsbury

7.15PM Public Participation -

The following point(s) were raised: none

7.30pm The Parish Council meeting commenced with no public participation -

1. ELECTION OF CHAIRMAN AND VICE-CHAIRMAN
Nominations for the position of Chairman were requested. Vice Chairman H Purnell nominated Mrs V Tallowin this was seconded by Cllr R Cook There were no further nominations and Mrs Tallowin was unanimously elected.
The Chairman asked for nominations for the position of Vice-Chairman. Cllr R Cook nominated Mr H Purnell and this was seconded by Cllr MJ Elliott.
There were no further nominations and Mr H Purnell was unanimously elected.

2. APOLOGIES were received from Cllrs D Pugh, K Moody, N Baker, D Beales, I Watton

3. MINUTES OF LAST MEETING - These were approved as circulated

4. MATTERS ARISING - none

5. APPOINTMENTS TO WORKING PARTIES -

Cllr R Cook Proposed and Cllr M J Elliott seconded and all were in agreement that the Working Parties as above be accepted.

6. DECLARATION OF COUNCILLORS INTERESTS FOR THIS MEETING - None

7. CORRESPONDENCE
a) Kelling to Lowestoft Ness SMP - Due to the election being called the consultation period has been extended to 19th July 2010.

b) NALC - Norfolk Link booklet had various items of interest so was passed around for councillors to read.

c) AON - Insurance renewal for 2010-201. See Confidential

d) Environment Agency - Coastline Pamphlet.

e) Broadland Flood Alleviation & NWT Wetland Creation - No one had any comments to add.

8. TREASURER'S REPORT

a)

b) Budget to Date - Distributed July, Oct, Jan & March

c) Transfer of Money - Bank accounts via name change, Clerk still waiting for Santandar (Abbey) to be changed over.

d) Accountant - Mr R Clarke has agreed to audit the books for 2009-2010 and Clerk has passed relevant paperwork to him.

e) The Clerks PAYE situation is to be clarified due to an article in the Norfolk Link booklet.
See item 7.b

9. PLANNING
a. NNDC New Applications
1.12 The Green - Erection of First Floor Side Ext - no objections

b) NNDC Decisions -
1.Path Cottage, Staithe Road - Erection of Single-Storey Side Ext, Front Conservatory & Pitched Rood to Front Ext - permitted

2. Hollymoor House, Heath Road - Change of Use of Stables from Domestic to Commercial, Erection of Hay Store & Re Location of Access - permitted

10. PARISH COUNCIL PROPERTY REPORTS -
a) Staithe -
1. A quotation for quay heading alongside both sides of the small dyke near the road has been received but two more quotes are required before any decision can be taken.
Clerk to respond.

2. The winch situation was discussed with all in agreement that one new winch to be purchased at a cost of £69, to replace the broken existing winch, and at a later date decide if more expensive ones would be a better proposition. Clerk to respond.

3. The Clerk informed the council that there were 5 new boats on the wet moorings and as previously agreed these should be measured to ensure correct invoicing.
The Chairman Viv Tallowin and Cllr MJ Elliott agreed to undertake this task.

b) Community Hall
1. The estate agents update. See Confidential

2. The Hunnies had not supplied an update as to when they would be moving out of the
hall so Cllr L West would follow this up and inform the Clerk.

c) Chapel Pond
1. The bore hole is still in progress, with the pipe installation completed by the NWT.
David Skinner to keep Clerk informed of progress.

11. ANNUAL PARISH MEETING
The draft agenda was passed to everyone showing that the annual parish meeting would only be for approx 30mins as the New Build Team were giving a presentation on the new building on the recreation ground.
This had been advertised in the news sheet and if anyone wanted a parish matter brought to the council's attention to do so before the meeting.

12. GRASS CUTTING
1. The Clerk had retrieved an old rotary mower from the Old Vicarage where it had been
stored for a number of years for the parish council. The opinion was it should be kept as
a backup mower.

CONFIDENTIAL SESSION

The Chairman asked for a proposal that a resolution be introduced, under the Public Bodies (Admissions to Meetings) Act 1960 to exclude members of the public and the press in order to consider items in a confidential session. Vice Chairman H Purnell proposed, and Cllr R Cook seconded, such a motion. All were in approval.

The bid for the Community Hall was opened and discussed, with the opinion that the amount was disappointing but it was a cash offer and in line with the independant valuation we had received on the plot. It was felt that the plot could have been marketed better by the agents Abbott's. Due to other factors there was not the time to remarket the hall and there were still two other plots to sell this year.

Cllr R Cook proposed and Cllr L West seconded that the community hall be sold in principle * to the one bidder at £135k, a show of hands was taken with the result of 4 in favour and 2 against, the motion was carried.
Cllr MJ Elliott, was against as he felt we were being pushed into making a decision and thought it needed more time. Cllr M Elliott was against as she felt we could have got more money and it was shame to sell at this price.

*A decision from the charity commission re the new scheme had not been received.
See Hickling PF or RG charity minutes dated 10.05.10.

Clerk to instruct the agents and solicitors when we have heard from the Charity Commissioner that the new building can go ahead, we were expected to hear from the CC today.

Staithe Grass Cutting - The Staithe warden had not had an increase since June 2008 so it was agreed to increase his remit by £20 to £170pa to help with the increase in fuel costs.
Clerk to respond.

DATE OF NEXT MEETING - Monday 7 June 7.15 pm in the Methodist Hall

There was no further business and the meeting was closed at 9.35 pm