HICKLING PARISH COUNCIL
MINUTES OF PARISH COUNCIL MEETING HELD ON
Monday, 1st September 2008, at 7.30pm in the Community Hall

PRESENT: CHAIRMAN: V TALLOWIN,
COUNCILLORS: A RICH, M BUTCHER, G SMITH,
R COOK, D PUGH, K MOODY, M SCOTT
Clerk: Mrs S Chapman

7.15PM Public Participation - The following point(s) were raised:
1. HEARA - Ken & Eric gave a brief update to the reasoning behind John Gummers visit on the 5th Sept which they hope will be well supported as we may need the support of the Conservative party in the future. They are both still working very hard behind the scenes on behalf of Hickling parishioners.

2. Parishioner H Nudd informed the council that some non Hickling Footballers had damaged a fence alongside the recreation ground.
As the persons involved are unknown the Parish Council felt that nothing could be done, only to monitor the situation.

3. Councillor M Butcher had been approached about the hedge opposite the High Hill houses which is overhanging the road and requires a cut.
Clerk to contact Charles Birch (Major Mills Estate) to see whose responsibility it is for the cutting of the hedge.

7.30PM The Parish Council meeting commenced with no public participation -
The Chairman welcomed three parishioners.

1. APOLOGIES were received from Councillors I Watton & H Purnell,
County Councillor C How and District Councillor S Partridge.

2. MINUTES OF LAST MEETING
These were approved as circulated.

3. MATTERS ARISING -
The planning application for Lound Farm (item 7b2 in minutes 14.07.08) had been sent to Hickling in error and should have been posted to Sea Palling Parish Council.
Clerk hand delivered application.

4. DECLARATION OF COUNCILLOR'S INTERESTS FOR THIS MEETING - none

5. CORRESPONDENCE -
a NNDC - A summary of their views against the Boundary Committee proposals for the North Norfolk area and that the resources could be and should be spent on local amenities.

b) Enterprise Inns - A letter confirming the Pleasure Boat Inn lessees are responsible for the upkeep of the road that leads to the staithe from Staithe Road. The regional Manager has been informed about the matter and this should be rectified as soon as possible.

c) Mrs Sealey - A request to be added to the Wet Berth Waiting list.
The Clerk has actioned this request as no 26 on the list and relevant paper work has been attended to.

d) Mr D Copperwheat - A request to be added to the Wet Berth Waiting list but as he is not yet on the electoral roll this has been deferred until confirmation has been received.

e) Broads Authority - Local Development Framework information.
This was passed to Cllr K Moody.

f) Norfolk Rural Community Council -
A letter regarding Licensing Issues concerning Village Halls etc. Clerk to file for reference.

g) North Norfolk Stalham Area Forum - Minutes from 12 June meeting.

h) Mr & Mrs Dust - A request to be added to the Wet Berth Waiting List.
The Clerk has actioned this request as no 25 on the list and relevant paper work has been attended to.

i) NNDC - Full Council Agenda. Passed to Cllr K Moody.

j) East of England - Review of the East of England Plan, consultation on draft project plan and statement of public participation. The deadline for responses is 15 September.

k) Norfolk Assoc. Of Village Halls -
Northern Area meeting 11 September at Gresham Village Hall. No one was available to attend.

l) Norfolk County Council - A letter confirming the work to be undertaken to try and resolve the flooding issue at Byways, The Smea as discussed at a previous meeting.

m) W H Brown - Confirmation on the terms & valuation of the building plots in Hickling.

n) Norfolk Constabulary - Email on an update of the voluntary speed camera project.

o) NNDC - A letter confirming that the Parish Council must enter Section 106 agreements for plots at the existing Community Hall and Mallard Way as stipulated in the planning permit terms.

p) NNDC - Parish Precept forms. To be deferred until the November agenda as the deadline is 22 November for the return of the form.

q) CPRE - A list of Green Building open days in Norfolk. No one was available to visit any.
r) Norfolk Policing Authority - Booklet on Policing Plan 2008/11.

s) NCAPTC - BT phone box closures and check list of which Hickling is not included. Clerk emailed a request for confirmation and that the phone box at Chapel pit requires some remedial work.

t) Hickling Local History Group - A letter from Mr I Kemp, Chairman, for some dates for a meeting between the Parish Council and HLHG and whether the Parish Council wished to have some space at their Archive Day on the 14th September.
Clerk to arrange a time between 20 & 24th October and decline the offer of the Archive Day space.

6. TREASURER'S REPORT
a)

b) Budget to Date end of Year - Distributed Quarterly

c) The Greyhound hosted a charity evening in aid of the children's play area and collected £1200, this was passed to the Parish Council ready for new equipment.

7. PLANNING
a) NNDC - Decisions -
1. Beaconsfield Farm, Ingham Rd - Construction of Garden Room to Replace Conservatory - permitted

2. Mallard Ways Plots - Erection of 2 Detached Dwellings - permitted subject to the signing of a Section 106 agreement.

3. 1 Lilac Cottage, The Street - Erection of 2 Storey Side/Front Ext, Single Storey Rear Ext, Front & Rear Dormers, Porch & Detached Garage and Change of Use from Agricultural to Garden - permitted.

4. Plummers Farm Barn, Pockthorpe Loke - Conversion of Barn to Single Unit of Holiday Accommodation - permitted

5. Recreation Ground off Mallard Way - Erection of Community Hub including Village Hall - permitted subject to the signing of a Section 106 agreement.

b) NNDC - New Applications - None

8. PARISH COUNCIL PROPERTY REPORTS
a) Staithe
1.The sealed bids for the 2 abandoned boats on the Staithe resulted in 5 bids for boat 1 the Privateer dinghy, 3 bids for boat 2, boat & trailer, and one unmarked envelope

2. The two winches on the Staithe have been replaced with new winches with the required certificates for Health & Safety Regulations requirements.
The Chairman thanked Cllr M Scott and Staithe Warden H Nudd for the organisation and
installation of winches.
They will also see to the moving of the bike stand to a more appropriate place near the seats for an approx cost of £20.

b) Community Hall
1.The Hunnies informed the council that they may be moving over to the school site in the near future if their plans go ahead to place a mobile unit at the school.
2. The question about how to repair and maintain the curtains in the hall was raised, as once again they require some attention.
Chairman & Clerk to investigate possible avenues for repair.

c) Recreation Ground
1.The electric meter had been read by the Chairman in the changing rooms but these did not equate to the recent invoices received.
Clerk had arranged for a meter reading on the 11th Sept with the supplier Eon.

d) Property Walk Memo
This had been distributed with the agenda and most points had been addressed apart from the re-varnish of seats, car park sign at Chapel Pit, grass mower doors and the repair/paint of telephone box at Chapel Pit.. Clerk to file as usual.

e) Play Area
The fund evening held at the Greyhound Inn in support of the Children's Play area raised a massive sum of £1200. All agreed that this was an excellent achievement and many thanks go to Debbie and Tony and the young mums of Hickling for the organisation of this event.

9. WIND TURBINE
An exhibition on the 29th October will be hosted by the Catfield Windpower Co who are planning to install one on the outskirts of Hickling. this will enable residents to see the advantages & disadvantages of turbines and have any questions they may have answered.
Clerk to put in the news sheet and put posters up nearer the time.
All agreed that a charge of £25 be made for the use of electricity and any fuel used.

10. VILLAGE PLAN UPDATE
The final draft was passed around for all to see.

11. PLANNING UPDATE
The Chairman explained why we require a Business Plan for the new Community Building.

12. Mr H Nudd's quote for hedge cutting at the recreation ground was agreed to be accepted at
the cost of £50.

DATE OF NEXT MEETING - Monday, 6th October at 7.15 pm in the Community Hall.

There was no further business and the meeting was closed at 9.45pm.