HICKLING PARISH COUNCIL
MINUTES OF PARISH COUNCIL MEETING HELD ON
Monday, 1st December 2008, at 7.30pm in the Community Hall

PRESENT: CHAIRMAN: V TALLOWIN, VICE CHAIRMAN: H PURNELL
COUNCILLORS: M BUTCHER, G SMITH, M ELLIOTT, D PUGH,
K MOODY, M SCOTT

Clerk: Mrs S Sainsbury

7.15PM Public Participation - The following point(s) were raised:
HEARA - Eric gave an update on the various meetings that had taken place in the last month. The NENPCG meeting on the 13th November was attended by V Tallowin, H Purnell and K Moody when the suggestion that only the NENPCG should continue as the only voice was brought up.
The report from NE has been delayed repeatedly but the opinion was that all references to 50yrs and other damaging statements have been removed.
The meeting with Lord Smith was very encouraging and he was very critical of the first NE report.
HEARA has come along way and does the PC wish them to continue with the campaign ? The Chairman V Tallowin and all agreed that they should continue with the PC's support although they will still work in conjunction with the NENPCG.
All agreed that the PC write in support of HEARA's continued work.

7.30PM The Parish Council meeting commenced with no public participation -
The Chairman welcomed two parishioners.

1. APOLOGIES were received from Councillors A Rich, R Cook , I Watton and District Councillor S Partridge.

2. MINUTES OF LAST MEETING

3. MATTERS ARISING - none
Cllr G Smith arrived with her apologies.

4. DECLARATION OF COUNCILLOR'S INTERESTS FOR THIS MEETING - none

5. CORRESPONDENCE -
a) NCS - Winter Gritting Route

b) NNDC - European Parliamentary Elections June 2009 reservation of Community Hall.
As this was required by 30th November the Clerk consulted with members of the parish council prior to this meeting and it was agreed to charge £100 being the same as the previous election charge.

c) Tesco - Reply to our letter about a Tesco Express shop in Hickling, but we are not a large
enough village for them to consider a shop.

d) Stalham & Happing - November/December Report to Parishes. 2 items for News Sheet.
Clerk to respond

e) HLHG - Letters x 3, with references to The Electoral Roll, draft notes from meeting on the 24th October and Disaster/Emergency Planning information. Clerk already replied.

f) Hickling Infants School - Invitation to their official opening of the new building 30th
January 2009 at 1.30pm. Clerk to reply as approx 7 councillors would like to attend.

g) The Playing Field association - Autumn Newsletter.

h) Land Registry Pack - Information on voluntary registration.

i) CAB - Funding for 2009-2010. Clerk to diarise for May next year.

j) SNT Stalham - Crime report for between 1 Sep - 30 Nov.

k) Freedom of Information - Fulfilling our obligation information. As this was not received until 29 Nov it was deferred until the January meeting.

6. TREASURER'S REPORT
a)

b) Budget to Date - Distributed Quarterly

c) Budget 2009 - 2010 in progress

d) Bank Accounts - The Nat West account interest was 3.29% by the time the money reached the new account so it was invested for only 3 months instead of the proposed 6 months.
The Clerk presented a form for signing changing her surname on the current Barclays account and details of another Barclays Business Bonus account for investing the residue from the current account and interest received from Abbey Time deposit account.
It was proposed by Cllr K Moody and seconded by Cllr M Butcher that £20k be transferred into a new Barclays Bonus account from the existing current account as we will receive 2.2% interest, all agreed for the Clerk to go ahead with this transaction a.s.a.p and for the change of surname on the existing current account.

7. Section 106 Agreement - Re building plots.
This was duly signed and witnessed as previously agreed. Clerk to return form to NNDC.

8. PLANNING
a) NNDC - Decisions -
1. Heath Farm House, Sutton Road - Conversion of Outbuilding to Habitable Accommodation and Erection of Link Extension - permitted

b) NNDC - New Applications -
1. Windchimes, Heath Road - Ref 20081618 - Erection of Single-Storey Rear Extension & Detached Garage - no objections

9. PARISH COUNCIL PROPERTY REPORTS
a) Staithe
1. Berth 53 has now been paid in full.

b) Community Hall
1. Curtain repairs are in hand.

c) Recreation Ground
1. Electric Box on the outside of the changing rooms require a new plastic cover.
Clerk and A Mayhew getting quotes.

2. Electric readings although not very high it was agreed to approach other utility
companies for quotes.

d) Chapel Pit
1. The new Car Park sign has been fitted thanks to Mr B Sainsbury who undertook
this task.

d) Allotments - none

10. GRASS CUTTING
Cllr D Pugh confirmed that the grass cutting season had now finished and due to this years weather the mower had not been used enough to warrant a major service only a clean & grease etc which he will organise. The Chairman thanked David for all his work in the organisation of the grass cutting rota and to the grass cutting volunteers for their time in undertaking the grass cutting schedule.
It was agreed that a letter of thanks and an invite to an informal meeting in February be sent to all volunteers. Clerk to liaise with Cllr D Pugh and Cllr R Cook for appropriate dates.

11. PLANNING UPDATE
At the working party meeting in November it was agreed for some councillor members to visit other village halls for information on their running costs and other issues. Cllr D Pugh, I Watton, K Moody and the Clerk subsequently visited Binham and Hevingham village halls which was a very informative exercise. Clerk to arrange to visit Fleggburgh and Worstead halls.
Chairman V Tallowin and Cllr D Pugh had a meeting with Mr Rob Lockhart from J S Hay Ltd regarding the next step in the building plan, he was very helpful and will be writing in due course with his comments.
Cllr D Pugh has began the Business Plan and will present a draft at the next council meeting 12th January.

12. HEALTH & SAFETY - This was deferred until January.

13. SPEEDING
Cllr M Scott has undertaken this issue on behalf of the parish council and has had various meetings with Highways, PCSO J Hawes and recently PC Keith Wiseman, all who have been very helpful. PC Wiseman within a few days set up a radar speed watch and 'caught' 5 people within 25 minutes at the crossroads of Heath Rd & Staithe Rd, they were let off with a warning but he will return periodically at different points in the village to monitor the situation.
Chairman V Tallowin thanked Cllr M Scott for his all his hard work and time.
It was agreed to advertise again in the news sheet for volunteers for the camera speed watch scheme, Sutton have their quota of volunteers and have asked if we would like to team up with them. It was suggested we also invite PC Wiseman and PCSO J Hawes to the Annual Parish meeting next year. Clerk to diarise.

14. YOUNG PEOPLES OVER 10 YEARS MEETING
This was arranged for Saturday 3rd January between 11 -12 pm in the Community Hall.
Cllr I Watton, G Smith who are both authorised to work with children will be accompanied by Chairman V Tallowin and the Clerk. Refreshments will be offered.

The Chairman wished everyone a Happy Christmas.

DATE OF NEXT MEETING - Monday, 12th January 2009 7.15 pm in the Community Hall.

There was no further business and the meeting was closed at 9.10pm