Hickling Parish Council

Hickling Parish Council

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Information available from ……HICKLING……. Parish Council under the model publication scheme

Information to be published

How the information
can be obtained

Cost

Class1 - Who we are and what we do

Hickling Parish Council covers the village known as Hickling, North Norfolk, that comes under North Norfolk District Council.
The parish council is responsible for the upkeep of the parish staithe, community hall, recreation ground including the changing rooms, chapel pond area including the car park, allotments, seats, picnic table, bus shelter, grass cutting including the recreation ground and St Mary's unused churchyard.

Web site

Hard Copy

Free

£1 per sheet

Who's who on the Council and its Committees

The parish council consists of Chairman - Mrs V Tallowin,
Vice Chairman - Mr H Purnell,
Councillors - Mrs M Butcher, Mr I Watton, Mr D Pugh, Mrs G Smith,
Mrs K Moody, Mr A Rich, Mr R Cook, Mrs M Elliott, Mr M Scott.

Web site

Hard Copy

Free

£1 per sheet

Contact details for Parish Clerk and Council Members

Contact details - Parish Clerk - Mrs Shirley Sainsbury, 01692 598882
email Shirley@briarleylodge.fsnet.co.uk

Web site
Notice Boards

Free

All parish councillors telephone numbers available from Clerk.

Free

District Councillors - Mr S Partridge - 01692 581221
Mr C Stockton - 01692 650004
County Councillor - Mr C Howe - email Christopher.howe@norfolk.gov.uk

Web site
Clerk

Free
Free

Working Parties within the parish council -

Finance - V Tallowin, H Purnell, K Moody, Clerk
Staithe - D Pugh, A Rich, I Watton
Community Hall - V Tallowin, M Elliott, K Moody, G Smith
Recreation Ground - H Purnell, V Tallowin, G Smith, A Rich (Warden)
Churchyard/Grass cutting - D Pugh, M Scott
Children's Play area - R Cook, M Elliott, M Butcher
Highways/Drainage - Clerk
Planning - V Tallowin, H Purnell, D Pugh, M Scott
Parish Seating - I Watton
Health & Safety/Environmental Issues - R Cook

Non Parish Council Working Parties with Parish Council Representative-

Chapel Pit Conservation Group -
A Skinner, D Skinner, Cllr I Watton (Parish Council Representative)
Wells Charity - K Moody (Parish Council Representative)

Request for Dispensation was granted to Hickling Parish Council in respect of the Community Hall, the recreation ground and parish staithe trusts.

"Where the Parish council would not have a quorum to conduct the necessary business if those members who would otherwise have to declare an interest had to refrain from voting. In those circumstances sufficient members who do have to declare an interest can remain in the meeting to give a quorum. If a choice has to be made as to which members should exercise the dispensation and which should vacate, that should be agreed amongst the members present and if agreement cannot be reached then the Chairman should nominate the member or members necessary to remain in the meeting."

Web site

Hard Copy

Free

£1 per sheet

Annual Return form & report by auditor -The annual accounts are produced by an independent accountant and 'signed off' by the Audit Commission.

Web site
Hard copy

Free
£1 per sheet

A yearly Budget report is produced.

Hard copy only

£1 per sheet

The precept is set by the parish council but collected by the district council.
Borrowing approval letter - N/A Grants given & Received - N/A
List of current contracts awarded & value of contract - N/A

Hard copy only

£1 per sheet

All financial reports are available from the Clerk and the Annual Report is available either as a hard copy or on the web site.

Web site

Hard copy

Free

£1 per sheet

Financial Standing orders & Regulations

Web site
Hard copy

Free
£1 per sheet

Members' allowances and expenses

Councillors receive expenses paid out for parish council business only.
Clerk receives a renumeration plus expenses.

Hard copy only

£1 per sheet

Class 3 - What our priorities are and how we are doing

An Annual Parish Meeting is held yearly between April & May when all parishioners are encouraged to attend. This is for parishioners to voice their opinions and for the various clubs/organizations in the village to give an update on their activities. The Parish council also give a brief overview of the previous year's activities and what they hope to achieve in the coming year.

Free to Attend
Minutes
see below

Free

A yearly calendar outlining monthly deadlines is adhered to

Hard copy only

£3

Parish Plan completed July 2008 with a 5 year time scale from January 2007. Reviewed every 6 months.

Disc

£2.50

Raw data available from Clerk

Hard copy only

£5

Quality Status - N/A Local Charters - N/A

Class 4 - How we make decisions

Every decision must be decided by a majority of the members present and voting on the decision. In the case of an equal division of votes the Chairman has a second or casting vote.

No business is to be transacted at any meeting of a parish council unless at least one-third of the full number of members are present, in no case can the quorum be less than three.

Timetable of meetings
(Council, any committee/sub-committee meetings and parish meetings)
The parish council meets 11 times a year, (usually a Monday) and is open to the public and press except where the council formally resolves to exclude the public and press from all or part of the meeting on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business. This decision must be taken by the council.

All parish council meetings take place in the Community Hall at 7.15pm for parishioners question time prior to the formal parish meeting at 7.30pm.

Working parties make no decisions, only to advise the parish council and meet when necessary

Free to attend

Minutes of meetings (as above) - nb this will exclude information that is properly regarded as private to the meeting.

The draft minutes are displayed at the Community Hall and in the Methodist Hall 3 days prior to the next meeting

Hard Copy
Email

Free
Free

The Minute books are available to view either at Norfolk Record Office or the Clerk by appointment only minutes are also available on the web site from 2005.

Website
Record Office

Free

Free

Responses to planning applications

Planning Applications are voted on at the relevant parish council meeting and comments emailed/posted to the District Council within the time limit given, if this is prior to a council meeting the Clerk contacts the Planning Working Party and as many councillors as possible to get a majority decision.
The parish council cannot permit/refuse any planning application this decision is taken by the District Council.

All available planning application papers can be viewed online on the North Norfolk website or by prior notice to the Clerk.

Online

Hard Copy to View Only

Free

Free

Responses to consultation papers - N/A Bye-laws - N/A

Class 5 - Our policies and procedures

We work within Standing Orders, Chairmanship Guidelines, Code of Conduct, Financial Regulations, Freedom of Information Act.

.

Hard Copy
Only

.
£1 per Sheet

Policies and procedures for the conduct of council business:
Code of Conduct - Adopted

Precedural standing orders - N/A
Committee & sub-committee terms of reference - N/A
Delegated authority in respect of officers - N/A
Policy statements - N/A

Policies and procedures for the provision of services and about employment
Internal policies relating to the delivery of services - N/A
Equality and diversity policy - N/A

Health and safety policy
Community Hall, Recreation Ground/Changing Rooms, Chapel pond area, Children's play area, Staithe area, are all subject to Health & Safety Regulations. Reports being finalised in 2009

Hard Copy
Only

£1 per Sheet

Recruitment policies for Councillors only - by election or co-option

Policies & procedures for handling requests for information - N/A
Complaints procedures (including those covering requests for information and operating the publication scheme)
Code of Conduct and Freedom of Information regulations.

Information security policy -N/A

Records management policies (records retention, destruction and archive)

Past Minute Books stored at the Norfolk Record Office.

Various legal documents are stored in the Parish Council Bank 's safety deposit box.

Free to View

All other records retention period in line with Norfolk Association of Parish Councils (NCAPCT) guide lines.

Hard Copy
Only

£1 per Sheet

All parish council out of date or unwanted correspondence is shredded and disposed of responsibly.

Data protection policies - N/A
Schedule of charges - (for publication of information)

Class 6 - Lists and Registers

Assets Register available from Clerk

Hard Copy
Only

£1 per Sheet

Disclosure Log - N/A
Register of gift and hospitality - N/A
Any publicly available register or list N/A

Class 7 - the services we offer

Allotments

PC/Clerk

Various

Community Hall

PC/Clerk

Various

Playing field and Children's play area

PC/Clerk

Free

Seating

PC/Clerk

Free

Bus Shelter

PC/Clerk

Free

Wet & Dry Berths

PC/Clerk

Various

Public conveniences

District Council

Free

Burial grounds and closed churchyards - Markets - Agency Agreements - N/A

Contact Details

Parish Clerk:
Mrs Shirley Sainsbury, Briarley Lodge, Stubb Road, Hickling, Norfolk, NR12 0BN
Tel: 01692 598882
email: shirley@briarleylodge.fsnet.co.uk

Schedule of Charges

TYPE OF CHARGE	DESCRIPTION	BASIS OF CHARGE
Disbursement cost	Photocopying @ £1 per sheet (black & white)	Actual cost
.	Photocopying @£1.50p per sheet (colour)	Actual cost
.	Postage	Actual cost of Royal Mail standard 2nd class